Using a Campus Vehicle
ÃÛÌÒ´«Ã½ Vehicle Usage and Reservation Guidelines
General Policy
ÃÛÌÒ´«Ã½ vehicles, managed by the Transportation Department, may not be driven more than 200 miles from campus.
Eligibility for Driving and Reserving Vehicles
- Who May Reserve: Only faculty, staff, student workers, and club presidents may reserve vehicles. Student reservations require staff or advisor approval, and all vehicle use must be for school-related activities only.
- Restrictions: Vehicles are strictly for college business; personal use is prohibited.
Reservation Process
- Standard Reservation: Requests for motor pool vehicles must be submitted at least 3 business days before the scheduled trip.
- Vehicle with Driver Requests: Reservations that include a hired driver require a minimum of one week’s notice.
- Expedited Requests: "Emergency" requests without proper notice will incur a $25 expedited request fee if accommodated.
Vehicle Types and Availability
College vehicles are available on a first-come, first-served basis and include the following:
- 15-Passenger Ford Transits (3 available)
- 7-Passenger Minivans (3 available)
- 5-Passenger Sedans (4 available)
Location of Vehicles:
- Passenger Vehicles: Located at 100 Gibson Avenue, near the Larabee Arts Building.
- Sedans and Minivans: Available in the upper level of the Stadium parking lot in the designated Motor Pool area.
Rates and Additional Charges
Rates are effective as of August 26, 2019.
| Vehicle Type | Daily Rate | Mileage Rate |
|---|---|---|
| Mid-size Sedan (5 seats) | $20 per day | $0.45 per mile |
| Minivan (7 seats) | $25 per day | $0.55 per mile |
| Ford Transit (15 seats) | $30 per day | $0.65 per mile |
Additional Fees:
- Cleaning Fee: $25 minimum
- Expedited Reservation Fee: $25
- 24-Hour Cancellation Fee: $25
- Late Return Fee: $30
- Refueling Fee: $25
- Damage Repair: Billed to the department for actual repair costs.
Vehicle Pickup
Vehicles may be picked up at the designated time. For early morning departures, keys can be collected after 12:00 p.m. the day prior to the trip. Note that taking the vehicle early is not permitted, as it may still be in use.
How to Reserve a Vehicle
To reserve a vehicle, please complete the reservation form at:
Required Information:
- Trip Date(s)
- Vehicle Type and Quantity
- Driver’s Name
- Departure and Return Times (requests without times will be rejected)
- Department Name, Budget Code, and Name
- Destination
Submit a separate form for each trip; multiple dates on a single form are not accepted.
Contact Information
For questions, please contact the Transportation Services Office at 410-810-5729.
Interested in becoming a registered driver? Visit our Becoming a Registered Driver page for more information!